DK
Senior Automation Architect
Full time · senior seat7 yearsexperience
4 hrsUS Eastern overlap
300+workflows built
APIscustom integrations
ClearstoneTECHNOLOGIES
Hire an automation specialist
Still copy-pasting between your CRM, inbox and spreadsheets? Hire an automation specialist for less than a local salary.
Full or part time. Vetted specialists who map your manual work and build the workflows that do it for you in GoHighLevel, Zapier, Make, n8n and your CRM. Then they keep those workflows running.
Short brief → matching call → 2 to 3 vetted profiles
New lead → CRM → SMS in 30s
Invoice sync · 0 manual steps
14 hrs a week saved
Who it's forAgencies, SMEs & operations teams
SeatsPart time (80 hrs) or full time
Starting at$1,200 per month
Before you commitYour own interviews and a trial week
The problem
Your team spends hours a week moving data from one tool to another.
Leads get typed into the CRM by hand. Invoices get copied into the spreadsheet. Follow-ups depend on someone remembering. Every manual step costs time and lets mistakes through.
| Area | What actually happens | Where it hits |
|---|---|---|
| Slow lead response | New leads wait hours for a reply while someone copies them into the CRM. | Sales |
| Copy-paste admin | Staff move the same data between tools every day. | Payroll |
| Missed follow-ups | Reminders depend on memory, so deals and invoices slip. | Revenue |
| Data errors | Typos and duplicates break reports and annoy clients. | Accuracy |
| Broken zaps | Workflows built once fail quietly and nobody owns fixing them. | Reliability |
| Hiring locally | Months of searching for a rare skill, then a full local salary. | Cost & time |
If someone does it twice a day, it should run on its own. Hire the person who makes that happen.
Tell us the role →
2-minute brief · no obligation
Pricing
Three ways to add an automation specialist seat.
One flat monthly price per seat. Interview your shortlist and run a trial week before you commit.
Part time80 hrs / mo
$1,200 / month
For teams with a few key workflows to build and keep running.
- 80 hours of automation work each month
- New workflows plus monitoring and fixes
- GHL, Zapier, Make or n8n
Full time · Mid-levelMost requested
$2,500 / month
A dedicated specialist working through your automation backlog.
- Full-time, dedicated to your business
- CRM, pipelines, forms, SMS and email flows
- Joins your Slack and project board
Full time · SeniorSystems lead
$3,800 / month
Designs your automation system and owns it end to end.
- Process mapping and system architecture
- APIs, webhooks, custom code and AI steps
- Documentation, error alerts and team training
Compared with a local hire
A senior seat costs less than half of a typical US salary for this role.
The US median pay for computer systems analysts (the closest BLS category) is about $103,800 a year (BLS, May 2023), roughly $8,650 a month. That's before benefits, payroll taxes, equipment and recruiting fees.
Local US hire (median salary only)$8,650
Clearstone senior, full time$3,800
Clearstone mid-level, full time$2,500
Clearstone part time, 80 hrs$1,200
What your automation specialist handles
Matched to your stack and the work you have.
- GoHighLevelPipelines, workflows, forms, calendars, SMS and email.
- Zapier & MakeMulti-step zaps and scenarios across your apps.
- n8nSelf-hosted workflows for volume and lower costs.
- CRM automationHubSpot, Pipedrive, Salesforce and Airtable.
- APIs & webhooksCustom connections when no integration exists.
- AI stepsLead scoring, summaries and drafting inside workflows.
- Monitoring & docsError alerts, logs and a record of every workflow.
Sample profiles
This is what your shortlist looks like.
After the matching call you get 2 to 3 vetted profiles like these. You interview them and pick.
FS
GoHighLevel Specialist
Full time · mid-level seat4 yearsexperience
5 hrsUS Central overlap
Agenciesmain clients
Snapshotsand SaaS mode
LM
Automation Specialist
Part time · 80 hrs / month5 yearsexperience
3 hrsUS Pacific overlap
Ops & financeworkflows
Airtablebases built
Illustrative profiles that show the format. Your shortlist is matched to your brief.
How it works
From brief to your first automation specialist in five steps.
- 12 minutes
Send the brief
The work, your stack, hours, start date and budget.
- 2Short call
Matching call
We confirm the brief, your process and your tools.
- 3Shortlist
2 to 3 vetted profiles
Screened for skills, communication and overlap.
- 4You decide
Interviews + trial week
Meet them, then see real work before you commit.
- 5Start
Onboard & monthly billing
Contract, onboarding and one invoice a month.
Tell us the role →
No obligation until you pick a candidate.
Compared
Local hire, freelancer or a Clearstone seat?
| Local hire | Freelance marketplace | Clearstone seat | |
|---|---|---|---|
| Monthly cost | ~$8,650 + benefits | Varies by the hour | $1,200 to $3,800 flat |
| Time to hire | Often months | Fast, if you screen yourself | Shortlist after one call |
| Vetted before you meet them | By you | Reviews only | Yes |
| Trial before committing | Probation after hiring | Sometimes | Trial week |
| HR, payroll & equipment | On you | Partly on you | One monthly invoice |
Why Clearstone
You meet them, you choose, and we handle the rest.
Vetting
Screened before you meet them
Only profiles that match your stack and brief reach your shortlist.
Your process
Works inside your team
Your standups, your tools, your Slack, your deadlines.
Low risk
Trial week first
See real work on your project before you commit to the seat.
Scale
Add seats and roles
Grow to more specialists, or add developers, QA and AI engineers from the same team.
FAQ
What teams ask before they hire
Still unsure? Send the brief and ask us on the matching call.
How are automation specialists vetted?
Every candidate completes a technical screen and a practical task building a real workflow in the tools you use, plus a communication check in English. Only candidates who fit your brief reach your shortlist.
We already have some zaps. Can they fix those?
Yes. Most specialists start by auditing what you have, fixing what breaks and documenting it before building anything new.
Will their hours overlap with my team?
Yes. Tell us your time zone and the overlap you need in the brief, and we only shortlist people who can cover it.
Who owns the workflows and accounts?
You do. Everything is built inside your own accounts, and NDAs and access rules are set up before they start.
How does billing work?
One flat monthly invoice per seat: $1,200 part time (80 hrs), $2,500 full-time mid-level, or $3,800 full-time senior. Tool subscriptions stay on your accounts.
Can I hire other roles too?
Yes. The same process works for QA, web, AI, mobile, front end and back end roles.
Tell us the role
Send a 2-minute brief. Get 2 to 3 vetted automation profiles.
Tell us your tools, the work you want automated and when you need someone. We confirm the details on a short matching call, then send your shortlist.
- A shortlist matched to your stack, not a stack of CVs
- Interviews on your schedule, with the candidates you pick
- A trial week before you commit to a seat